Bylaws

Amended and restated
4 June 2016

ARTICLE I: NAME
The name of the organization shall be Rockenbaugh Elementary School Parent Organization (RESPTO)

ARTICLE II: MISSION STATEMENT
The objective of RESPTO is to serve the staff, teachers & students of Rockenbaugh Elementary School, as well as community organizations with special needs.

Why We Serve
We are a service organization that offers our time, treasure & talent. We also provide a corridor of communication between parents and the school community.

How We Serve
In keeping with the Core Values of CISD, we are a unified membership that serves on committees of interest and directs programs on behalf of, and for the benefit of, RES parents, students, faculty, and our surrounding community.

ARTICLE III: BASIC POLICIES
Sec. 1: The name RESPTO, or the names of any members in their official capacities, shall not be used in connection with a commercial concern or with any partisan, religious or political interest, or for any purpose other than the regular scope of work for the organization.
Sec. 2: RESPTO shall seek to neither direct the administrative activities of the school nor to control its policies.
 

ARTICLE IV: MEMBERSHIP & DUES
Sec. 1: Membership is open to all members of the RES community upon payment of dues.
Sec. 2: The dues amount shall be determined by the Executive Board and may be revised at any time with a 2/3 majority vote, during Executive session.
Sec. 3: An annual membership drive shall be conducted from Aug-Sept. 30th. Membership will be available on an ongoing basis, and dues will be prorated after Jan.1st. Membership will be valid for one (1) year, and must be renewed each school year to remain active.
Sec. 4: All Executive Board members & Committee Chairpersons shall be required to pay the annual RESPTO membership dues by Sept. 1st in the year of their term.
Sec. 5: The RESPTO membership roster is to be revealed to the Executive Board only. A duplicate copy is to be made, and will be used for the RESPTO directory. The Membership & Directory, Data Committee Chair shall retain a copy, and the Secretary shall retain a copy.
Sec. 6: The RESPTO General Membership shall be entitled to vote on the following matters:
*Election of Executive Board Members
*Approval of the annual RESPTO budget
*Any other matters the Executive Board may requestit the text within this text box. Remember to keep your wording friendly, approachable and easy to understand as if you were talking to your customer
ARTICLE V: MEETINGS
Sec. 1: The dates & frequency of RESPTO General Membership meetings shall be determined by the President.
Sec. 2: Executive Board meetings shall be held monthly, dates & times to be determined by the President.
Sec. 3: One percent (1%) of the current membership, including two (2) Executive Board members, shall constitute a quorum for the transaction of business at General Membership meetings, should they exist.
Sec. 4: Special meetings of the organization and/or the Executive Board may be called by the President (or a majority of the Executive Board) with a minimum of two (2) days notice.
 ou can edit text on your website by double clicking on a text box on your website. Alternatively, when you select a text box a settings menu will appear. Selecting 'Edit Text' from this menu will also allow you to edit the text within this text box. Remember to keep your wording friendly, approachable and easy to understand as if you were talking to your customer
ARTICLE VI: EXECUTIVE BOARD & THEIR ELECTIONS
Sec. 1: The RESPTO Executive Board shall consist of the following offices:
*President
*Secretary
*Treasurer
*Assistant Treasurer
*VP Fundraising
*VP Special Events & Hospitality
*VP Marketing & Communication
*VP Compassionate Service
*Dad’s Club President
*Principal (or his/her designee)
*Assistant Principal (or his/her designee)
*Teacher Liaison (or his/her designee)
The regular term of office for each Executive Board member shall be two (2) years.
The Principal, Assistant Principal, and Teacher Liaison of RES (or his/her designees) shall be ex-office members of the Executive Board. All ex-office members shall be entitled to participate in meetings, discussions and other RESPTO activities, but he/she shall not be entitled to a vote on Executive Board matters.
Sec. 2: Election of Executive Board members shall be held in March, with results presented to the General Membership as soon as the vote closes.
Sec. 3: Only members who have consented to serve may be eligible for election.
Sec. 4: To ensure a smooth transition, Executive Board members who are elected in March will work with the existing Board through the end of the school year/ last day of school, at which time they officially assume their duties.
Sec. 5: Members of the Executive Board shall appoint a Chairperson for all Committees established during the applicable school year, with final approval of said Chairperson given by the President. Committees may vary from year to year, at the discretion of the Executive Board.
Sec. 6: No Executive Board member or Committee Chair shall serve more than two (2) consecutive years in the same capacity, unless the Executive Board approves additional terms.
Sec. 7: In the case of a vacancy in an elected office, the vacancy shall be filled as quickly as possible via a special General Membership election.
Sec. 8: Each Executive Board member & Committee Chair shall keep an official RESPTO binder containing all information and paperwork pertaining to his/ her duties. Binders will be relinquished to RESPTO upon completion of a term or upon resignation.

ARTICLE VII: EXECUTIVE BOARD MEMBER DUTIES
Sec. 1: PRESIDENT: The President shall preside over all meetings of the organization, and work closely with the Principal to understand and execute the vision of the RES administration. The President shall be an ex-officio member of all committees except for the Nominating Committee (should one exist), and shall have the authority to appoint any special committees as needed. Authority also extends to the ability to sign checks on behalf of RESPTO. The President shall be the only Executive Board member with the authority to sign contracts, unless prior consent has been given.
Sec. 2: SECRETARY: The Secretary shall attend & record the minutes of all Executive Board and/ or General Membership meetings. Minutes will be provided in a timely manner following the meeting. As Parliamentarian, the Secretary shall have parliamentary authority, and shall make sure the organization is governed by Robert’s Rules of Order (Revised). The Secretary will oversee the many administrative aspects of the organization, and shall also serve as The President’s ’right hand’, assisting where necessary.
Sec. 3: TREASURER: The Treasurer shall be responsible for keeping RESPTO fiscally sound, as well as the implementation of proper internal controls relating to accounting procedures. The Treasurer shall receive all monies of the organization, which should be counted and deposited within 48 hours of receipt. He/ she shall have authority to sign checks on behalf of RESPTO. Additionally, a financial update shall be provided each month at the Executive Board meeting. Financial updates should also be readily available to any RESPTO member upon request. Duties and responsibilities extend to providing a year-end report (due date to be agreed upon by the President & Treasurer), filing of necessary tax forms with the Texas State Comptroller’s Office, maintaining proper insurance coverage for the organization (annually), reviewing any contracts prior to the President’s signing, and allowing for visual accessibility of finances to the President.
Sec. 4: ASSISTANT TREASURER: The Assistant Treasurer shall support the Treasurer in any area of RESPTO finances, as requested. Additionally, she shall also provide cost-benefit analysis for any PTO committee that requests it. She shall also have the authority to sign checks on behalf of RESPTO.
Sec. 5: VP FUNDRAISING: The VP of Fundraising will have the sole responsibility of finding and creating new fundraising opportunities for RESPTO each year through various activities, as approved by the President and the Principal.
Sec. 6: VP SPECIAL EVENTS and HOSPITALITY: The VP of Special Events & Hospitality will be responsible for the oversight of all events at RES, ensuring proper support is provided for execution of said event.
Sec. 7: VP MARKETING and COMMUNICATION: The VP of Marketing & Communication will be responsible for any & all communication on behalf of RESPTO (including social media), as well as continually finding creative ways to market the various events that RESPTO is directing.
Sec. 8: VP COMPASSIONATE SERVICE: The VP of Compassionate Service shall serve as a liaison between the students of RES and the surrounding community, finding age-appropriate ways in which they can give back. Additionally, she will be responsible for creating ways in which our parents can show appreciation & serve the faculty of RES.
Sec. 9: DAD’S CLUB PRESIDENT: The Dad’s Club President shall serve as the main point of contact between the PTO and the RES community of dads, and will be responsible for creating fun & unique ‘dad’s only’ social opportunities. Additionally, he will assemble teams of men, as needed, to address any minor maintenance issues at the school.
The duties of each Executive Board member shall be clearly communicated to the potential candidate, and will also be in written form & contained within their official RESPTO binder. Additionally, duties will be published on the RESPTO website for viewing by the General Membership.

ARTICLE VIII: COMMITTEE CHAIR DUTIES
The duties of each Committee Chair shall be clearly communicated to the potential candidate, and will also be in written form & contained within their official RESPTO binder. Additionally, duties will be published on the RESPTO website for viewing by the General Membership.

ARTICLE IX: STANDING RULES
Sec. 1: With the exception of the provisions of Article IX, Sec. 2, all disbursed funds must be approved by a majority vote of the RESPTO.
Sec. 2: The Executive Board shall have the authority to reallocate funds up to $1000 in a specific budgeted category, without a General Membership vote. A record of these votes by the Executive Board will be kept on file with the Secretary and the Treasurer.

ARTICLE X: PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, Revised, shall govern the organization.

ARTICLE XI: INSURANCE
Insurance coverage for the organization as a whole (including Membership, Officers, Liability, etc) must be renewed each year and maintained as “current”.

ARTICLE XII: AMENDMENTS
These bylaws may be amended at any regular meeting of the Executive Board by a 2/3 majority vote of members present. All prior approved votes shall not be overturned except by a majority of the Executive Board.